Technology selection

Technology selection
Evaluating and purchasing event technology is a complex and time-consuming activity and is not something event organizers do on a regular basis.  Getting it wrong can be extremely damaging and costly. Many times, event organizers go about it backward by selecting the technology before knowing what the strategy should be. Event technology companies don’t make it any easier. Between not answering requests for information, hyping up benefits, or ignoring the critical “must-haves” of their prospects and customers, event organizers are faced with a high-risk decision in an incredibly complex environment. And it’s a decision that most event organizers can no longer hold off.

Techmatch helps event organizers by bringing an impartial, organized, and process-driven approach along with deep industry knowledge across events and event tech. We level the playing field and ensure that there is a strategy in place BEFORE moving to evaluation and selection. Once the strategy is in place, we project manage the entire selection process, including everything from capturing the must-haves along with the like-to-haves, developing a long list, managing the demo process, and pressure testing the short-list.


Our Process

1

Master Plan

Working with our client, we develop a strategic approach that defines an improved digital architecture to meet the forward-looking business needs of internal and external stakeholders.

2

Requirements Gathering

Gathering requirements is a critical part of the evaluation process. We meet with all key stakeholders on the client team to establish an understanding of your internal processes and needs, outward facing customer journey, and detailed functional and technical requirements.

3

Short List and Demo Management

Using a combination of a balanced scorecard, our established methodology, and demo scripts, we narrow down the vendor options to the ones that best map to our client's must-have criteria.

4

Final Tally

Once the final selection has been narrowed down to final contenders, we will do a deep dive into technical stability, performance, guaranteed uptime, and other critical criteria.

5

Selection

Techmatch supports clients' final selection steps including negotiating pricing and contract terms.


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